Viedoc alternatives for studies built around the participant, not the eCRF

Viedoc is a well designed EDC with ePRO, televisits and trial supply in one modular suite, priced per study with unlimited users. If site based data capture is the heart of your study, it's a strong pick. If you need participants to stay engaged for months through a branded mobile app, push reminders and wearable data, that's what WeGuide was built for. It can sit alongside Viedoc or take over the participant facing side entirely.

Organise a demo See the full comparison

No pressure, no hard sell. A 30 minute walkthrough with a research colleague who's built platforms like yours.

Where WeGuide differs

Whitelabel native apps, not a web link
Native wearables, not an API project
Push engagement, not email and SMS reminders

Used by leading research and medical institutes.

Why research teams look for a Viedoc alternative

The short version

Viedoc was founded in 2003 by people from the CRO world who wanted clinical data management software that felt modern to use. Over two decades it has grown from a Swedish EDC into a modular eClinical suite used across many countries, and its interface is still one of the reasons teams choose it.

See the full comparison

Why teams look elsewhere

The questions usually start on the participant side. Viedoc Me, the platform's ePRO tool, is a web based application: participants open it in the browser on their own device, and there is no Viedoc app in the Apple App Store. Reminders go out by email or SMS. Wearables can be connected through Viedoc's open API rather than built in integrations. That architecture keeps things simple and device independent, and it fits studies where participants report occasionally around site visits.

It fits less well when the participant is the study. Long daily diaries, passive data from a watch, education content, two way messaging, gamified adherence and multi year registries all depend on a participant experience that people want to come back to. WeGuide was built for that job: native whitelabel iOS and Android apps under your brand, eConsent, eCOA with a library of validated instruments, native wearable data and an engagement layer, with data flowing to your EDC through the Integration Engine.

If your study is EDC first, with randomisation, supply, coding and televisits all needed from one vendor, Viedoc is probably the better fit and we'll tell you that. If your bottleneck is keeping participants active between visits, read on.

Budget shape is part of the decision too. Viedoc's per study, per module licensing with unlimited users rewards EDC heavy studies with large site teams. WeGuide's project based pricing includes hosting, support and modules, which suits studies where the spend should go into the participant experience rather than seats for site staff.

Key differences between WeGuide and Viedoc

For teams that need more from the participant experience than an EDC suite is designed to give, here's what changes with WeGuide.

Whitelabel native apps, not a web link

Viedoc Me is browser based, so participants open a link rather than an app. WeGuide ships native iOS and Android apps fully branded under your organisation's name and identity. Consent, questionnaires, education, messages and device sync all live in one app on the participant's home screen, which is where long term engagement starts. Because it's your brand on the icon, participants associate the study with the institution they trust, not a software vendor they've never heard of.

Native wearables, not an API project

Viedoc lets you connect wearables and IoT devices through its open API, which means building and maintaining that integration yourself or through a partner. Garmin, Apple Health, Health Connect and Fitbit Air are native in WeGuide. Participants connect once during onboarding and data syncs into the study automatically, and supported Garmin models add raw accelerometer and gyroscope data at 25 Hz through the Garmin Health SDK. Device data then sits next to questionnaire and consent data for the same participant, with no separate pipeline to reconcile.

Push engagement, not email and SMS reminders

Viedoc Me sends configurable reminders by email or SMS. WeGuide combines push notifications, in app messaging, scheduling, patient education content and gamification, so participants have reasons to open the app beyond the next questionnaire that's due. In long studies, that daily habit is what protects completion rates in month six, not just week one.

Compare

Full comparison: WeGuide vs Viedoc

REDCap

Feature

Request a Demo

Primary use case

Participant platform with eConsent, eCOA, wearables, engagement, registries and telehealth

Modular EDC suite with ePRO, televisits, randomisation, trial supply, coding and eTMF

Target customer

Academic research, mid market sponsors, CROs, registries and longitudinal cohorts

CROs, sponsors, medical device companies, academic institutions and research sites

Participant app

Native iOS and Android apps, whitelabel under your organisation's brand, shipped under your own App Store account or the existing WeGuide app

Viedoc Me, a web based application opened in the browser on the participant's own device

eCOA and ePRO

Native, with a library of validated instruments

Patient, clinician and observer reported outcomes, event triggered diaries, image uploads, branching logic

eConsent

eScreening and eConsent with version control, re-consent workflows and audit trail

eConsent delivered through Viedoc eSignature, Part 11 compliant with audit trail and version information on the signature page. Re-consent workflows are not described on the eSignature page

Wearable integration

Native Garmin, Apple Health, Health Connect and Fitbit Air, plus raw accelerometer and gyroscope data at 25 Hz on supported Garmin models

Connect wearables and IoT devices through the open API

Participant engagement

Push notifications, in app messaging, scheduling, education content, gamification

Configurable email and SMS reminders

Televisits

Built in telehealth

Viedoc Televisits (Connect): browser based video integrated with the EDC, no app download for participants

Languages

Built in translation management across consent, eCOA and app content (used on INHERIT)

40+ languages across the platform, and the Viedoc Me page cites 50+

EDC depth

Medical Form Builder with conditional logic, with deeper eCRF capture through the Integration Engine

Core strength: low code designer for eCRFs, edit checks and workflows, CDISC compliant exports

Randomisation and trial supply

Not offered. Connect a dedicated RTSM through the Integration Engine

Native randomisation and Viedoc Logistics (RTSM)

Medical coding, eTMF and other modules

Not offered, handled by your existing systems through the Integration Engine

Viedoc Coder (with WHODrug Koda AI suggestions), eTMF, document sharing, SDV manager, Japan PMS

Patient registries and long term cohorts

Core use case (GenV, FSHD Global)

Registries mentioned as an integration target, not a stated core use case

Integrations

Two way REDCap sync, Salesforce, HL7 / FHIR, REST API and webhooks

Open APIs and CDISC formats for CTMS, EMRs, labs and registries

Compliance

ISO 27001:2022, HIPAA (BAA available), GDPR, FDA 21 CFR Part 11, TGA registered Class I medical device software

21 CFR Part 11, ICH GCP, GDPR, ISO 27001, HIPAA, SOC 2

Typical setup

Configuration alongside your team, typically two to four weeks

Self service builds can go live in a day, professional services builds average 10 weeks

Pricing

Project based, quote on request, includes hosting, support and modules

Not published. Study based modular licensing, unlimited users, hosting and support included, academic and nonprofit pricing

REDCap

Top alternatives to Viedoc in 2026

Here's the shortlist of platforms most teams compare with Viedoc. Several are like for like EDC suites, and one is a participant platform that often runs alongside an EDC. Each has a different sweet spot.

Alternative #1

Where WeGuide goes further

For teams that want the participant side of a study in one platform, here's what changes when you move to WeGuide.

Whitelabel participant apps under your brand

Native Garmin, Apple Health, Health Connect and Fitbit Air

Engagement designed for months, not visits

eConsent with re-consent built in

Patient registries and long term cohorts

No code Program Builder for the participant journey

Telehealth inside the participant app

CRM and research systems in one flow

Multilingual participant content, not just forms

Built for regulated research

Every WeGuide study runs on our managed infrastructure. Your IT team doesn't patch servers, manage backups, or run disaster recovery drills.

TGA Registered

Registered Class I medical device software with the Therapeutic Goods Administration.

ISO 27001

Certified information security management covering access, audit, and incident response.

Data Hosted in Australia

Participant data is hosted in Australian data centres with sovereign data controls.

GDPR Compliant

GDPR, HIPAA, and 21 CFR Part 11 ready for multi-country and US-based studies.

Biometric Security

Participant access protected by PIN code and biometric authentication on device.

256-bit AES Encryption

All data encrypted at rest and in transit with automated backups and disaster recovery.

Where Viedoc excels

A usable, low code EDC. Viedoc's designer lets teams build eCRFs, edit checks and workflows with drag and drop tools, and self service studies can go live in as little as a day. Its interface is consistently one of the reasons research teams shortlist it.

Predictable, study based pricing. Viedoc licenses per study by module, with unlimited users, and the fee covers hosting, maintenance, backups and support. Volume, nonprofit and academic discounts are available. For CROs running many studies with large site teams, no per seat fees is a real advantage.

A broad suite from one vendor. EDC, ePRO, televisits, randomisation, trial supply, medical coding, eTMF and document sharing all sit in one platform. Viedoc Coder adds AI suggested medication codes through WHODrug Koda. WeGuide doesn't try to cover randomisation, supply or coding.

Global reach and languages. Viedoc reports more than 8,000 studies across 75+ countries and support for 40+ languages, with established customer bases in Sweden, China and Japan. It even offers a post market surveillance product built for Japanese requirements.

Compliance and inspection history. 21 CFR Part 11, ICH GCP, GDPR, ISO 27001, HIPAA and SOC 2, and Viedoc reports passing every FDA inspection of studies run on its EDC.

If your study is site led, EDC centric and needs randomisation, supply and coding from the same vendor, Viedoc is a defensible choice. We'd rather say that honestly than oversell what WeGuide does.

Run WeGuide alongside Viedoc

‍

You don't have to replace Viedoc to improve the participant experience. Teams can keep Viedoc as the system of record for site entered eCRF data, randomisation, supply and coding, and use WeGuide for everything the participant touches: eScreening, eConsent, eCOA, wearable data, reminders and messages, all in one branded app. Viedoc publishes open APIs and CDISC formats, and our Integration Engine supports REST API, webhooks and HL7 / FHIR, so the two can exchange data. There's no prebuilt Viedoc connector today, so we scope the integration with you during discovery.

If participants in your study only complete an occasional questionnaire at site visits, Viedoc Me already covers that and adding WeGuide won't earn its keep. We'll tell you that on the call.

How the switch works

For teams that are ready to move participant facing work off Viedoc, or run WeGuide alongside it, here's how onboarding typically plays out.

Discovery Call

A 30 minute conversation with one of our research delivery team. We look at your protocol, your current Viedoc setup and what's actually blocking you. No sales pitch.

Study Configuration

Our team works alongside yours to configure the study in WeGuide: consent flows, eCOA schedules, wearable connections and engagement. If you're keeping Viedoc for EDC, we scope and configure the integration at this stage. Typical timeline: two to four weeks.

Participant Onboarding

The whitelabel app goes live. Your coordinators invite participants, who download the app under your organisation's brand. Consent flows, reminders and support content are ready from day one.

Ongoing Support

You get a named research delivery contact, not a ticketing queue. We stay involved for the life of the study.

Case studies: research teams that needed more than an EDC suite

BRACE Trial (Murdoch Children's Research Institute)

An international randomised trial testing whether the BCG vaccine could protect healthcare workers during COVID-19, run across several countries with thousands of participants. It was a hybrid design: vaccination and blood collection happened in person, and WeGuide supported the participant facing side of the study between those site contacts.

GenV (Generation Victoria)

A whole of state longitudinal birth cohort in Victoria, Australia, covering roughly 124,000 people: about 50,000 children and 74,000 parents. Keeping families involved over many years takes a branded app they keep on their phones, push notifications and multi modal data capture. That's cohort territory, not eCRF territory. The platform has to hold up as children grow, parents change phones and the study adds new waves of data collection.

FSHD Global

A longitudinal patient registry for facioscapulohumeral muscular dystrophy, combining patient reported outcomes with wearable integration. Participants report from home on their own phones, devices sync in the background, and the registry keeps a continuous picture of a rare disease over time instead of a snapshot at each clinic visit.

Helping researchers transform ideas into discoveries.

Hear what our clients have to say!

"GenV trusted WeGuide to run a multi-year population health study with roughly 124,000 Victorians, about 50,000 children and 74,000 parents. Longitudinal engagement at this scale requires push notifications, multi-modal data capture, and a whitelabel app that families will keep on their phones for years.""

Susan Clifford

Senior Research Officer

“The main benefit of WeGuide is its convenience. I can’t imagine how we would follow thousands of participants and collect their data without WeGuide!”

Kaya Gardiner

Trial Project Manager

"WeGuide has transformed how we manage our patient registry. The ease of digital screening and obtaining eConsent has significantly improved our workflow."

Emma Weatherley

Managing Director

"The WeGuide trial offers staff a practical tool for recording daily COVID-19 symptoms and temperatures. For those in high-risk areas, daily reminders and alerts provide peace of mind and reassurance about their health."

Kate Cranwell

Manager

"It’s obvious that WeGuide is committed to develop technology that benefits people in the community. WeGuide has been a great partner in achieving this goal within Western Health."

Paul Eleftheriou

Chief Medical Officer

Questions

Straight answers on how WeGuide compares to Viedoc, what running both looks like, and when staying on Viedoc is the right call.

Is WeGuide a replacement for Viedoc EDC?

Not one for one. Viedoc is an EDC suite with randomisation, trial supply, coding and eTMF. WeGuide is a participant platform: whitelabel apps, eConsent, eCOA, wearables, engagement and telehealth, with a Medical Form Builder that covers many data capture needs. If you need a full EDC with randomisation and supply, keep Viedoc or another EDC and connect WeGuide to it.

Does Viedoc have a mobile app for participants?

Viedoc Me is a web based application that works in the browser on the participant's own computer, tablet or phone, so no download is needed. We found no Viedoc app in the Apple App Store. WeGuide takes a different approach with native iOS and Android apps branded under your organisation, published under your own App Store account or as the existing WeGuide app, with push notifications and native wearable sync.

Can Viedoc collect wearable data?

Viedoc says its open API lets you connect wearables and IoT health devices alongside ePRO data. That typically means an integration project. WeGuide has native Garmin, Apple Health, Health Connect and Fitbit Air integrations, so participants connect their device in the app and data syncs automatically. On supported Garmin models, WeGuide also collects raw accelerometer and gyroscope data at 25 Hz through the Garmin Health SDK.

Can WeGuide integrate with Viedoc?

Viedoc offers open APIs and CDISC compliant formats, and WeGuide's Integration Engine supports REST API, webhooks and HL7 / FHIR. There's no prebuilt Viedoc connector today, so we scope the data flow with you in discovery and configure it during onboarding.

How does pricing compare?

Neither vendor publishes prices. Viedoc licenses per study by module, with unlimited users and hosting and support included, and offers academic and nonprofit pricing. WeGuide is project based and quoted per study, with hosting, support and modules included. You'll get a clear quote after the discovery call.

How long does it take to launch on WeGuide?

After a discovery call, our team configures the study alongside yours, typically in two to four weeks. Then the whitelabel app goes live and you get a named delivery contact for the life of the study. If a Viedoc integration is part of the plan, it's built in the same configuration window, so your data managers see participant data in their existing workflows from launch rather than after a second project.

More comparisons