Terms of Use
These terms apply to Posterbuilder: the research poster maker at www.weguide.health/tools/research-poster-maker, its web app, and its connector for ChatGPT and Claude (together, "Posterbuilder"). Posterbuilder is provided by WeGuide Pty Ltd, Suite 3.9, Level 3, The Royal Children's Hospital, 48 Flemington Road, Parkville, Victoria 3052, Australia ("WeGuide", "we", "us"). By using Posterbuilder you agree to these terms. If you use it for your organisation, you agree on its behalf and confirm that you may do so.
1. The service
Posterbuilder helps you turn research into a conference poster: templates, an editor, PDF export, optional AI features, and a connector that lets ChatGPT or Claude work on your posters. Posterbuilder is currently free of charge. AI features use a credit that we set per account and may limit. We may add, change or remove features. If we ever introduce paid features, we will tell you before they apply to you.
2. Accounts
- You must be at least 16 years old. Posterbuilder is meant for researchers and professionals.
- Some features, including AI features and the connector, need an account. We may decide who gets access, for example people at research institutions, pharma companies and CROs.
- Use your own email address and keep access to it secure. Your account is for you alone.
- You are responsible for what happens in your account, including actions taken by an app you connect.
3. Your content
- You keep all rights to the papers, text, data, images and posters you add or make ("your content").
- You give WeGuide a non-exclusive, worldwide, royalty-free licence to host, store, copy, process and display your content, only as needed to run Posterbuilder for you: to save your posters, make PDFs, run the AI features you start, and give apps you connect access to it. This licence ends when you delete the content or your account, except for copies that our Privacy Policy says we keep for a short time.
- You confirm that you have the right to use your content in this way, including permission from co-authors, publishers and image owners where needed, and that it does not break any law or confidentiality duty.
- You are responsible for the scientific accuracy of your posters, and for following the rules of the conference, journal or institution you present for.
- We do not use your content to train AI models.
4. AI features
AI features can draft, shorten, translate, check or illustrate your poster. AI output can be wrong, incomplete or similar to other people's content. Check every result against your own research before you use it, and decide for yourself whether to use it. When you start an AI feature, the content it needs is sent to our AI providers, as our Privacy Policy explains.
5. Connected apps
When you connect ChatGPT, Claude or another app, you allow it to read, create and change the posters in your account, add images and make PDFs. That app and its provider's own terms apply to what you do there. WeGuide is not responsible for those apps or for what they do with content they read. You can end the connection at any time in that app, or by deleting your Posterbuilder account.
6. Acceptable use
You must not:
- upload patient-identifying information, or content that is unlawful, infringing, defamatory or harmful;
- use Posterbuilder to present fabricated or misleading research results;
- get around credit limits, rate limits, access rules or security measures, or share your login;
- access Posterbuilder with bots or scripts other than through the official connector or an app you connected;
- disrupt or overload Posterbuilder, or probe it for weaknesses without our written permission;
- copy, resell or offer Posterbuilder, or its templates as templates, as your own service.
7. Our rights
WeGuide owns Posterbuilder, its software, design and templates. You may use the templates and designs in the posters you make with Posterbuilder, and use, print, publish and share those posters freely, including commercially. You may remove the "Designed with" credit. Apart from that, these terms give you no rights in Posterbuilder or WeGuide's trademarks.
8. Availability
We aim to keep Posterbuilder available and your posters safe, but we do not promise that it will always be available, without errors or without data loss. Keep your own copies of important posters, for example as PDF. We may suspend Posterbuilder for maintenance or security.
9. Ending your use
You can stop using Posterbuilder and delete your account at any time with "Delete account". We may suspend or close your account, or limit your access, if you break these terms, if your use puts other users or Posterbuilder at risk, or if we stop offering Posterbuilder. Where reasonable we will tell you first and give you time to download your posters.
10. Liability
Nothing in these terms excludes, restricts or modifies any right or remedy you have under the Australian Consumer Law, or under other consumer protection law that cannot be excluded, such as the law of the country where you live.
To the extent the law allows:
- Posterbuilder is provided "as is" and "as available", without warranties beyond those that the law implies and does not let us exclude;
- WeGuide is not liable for indirect or consequential loss, or for loss of data, profits, opportunities or reputation, arising from your use of Posterbuilder;
- where our liability for a failure to comply with a consumer guarantee can be limited, it is limited to supplying the service again or paying the cost of having it supplied again;
- otherwise, WeGuide's total liability to you is limited to AUD 100.
These limits do not apply to liability that cannot be limited by law, such as liability for fraud, or for death or personal injury caused by negligence.
11. Privacy
Our Privacy Policy explains how we handle personal information in Posterbuilder.
12. Changes to these terms
We may change these terms, for example when Posterbuilder changes. The date at the top shows the latest version. For a significant change we will tell account holders by email or in the app at least 14 days before it takes effect. If you keep using Posterbuilder after that, the new terms apply.
13. Governing law
These terms are governed by the laws of Victoria, Australia. The courts of Victoria, Australia, and the courts that can hear appeals from them, have non-exclusive jurisdiction. If you are a consumer, you also keep the protection of the mandatory laws of the country where you live, and you may bring a claim in your own courts.
14. Contact
Questions or support: hello@weguide.com.au.